You have a venue in the Fringe zone, you’ve applied through the Fringe system, and you are ready to fill it with participant shows. Now, how do you do this? Read on, friends and all your questions will be answered. If after reading through this article you still have questions on the process, give us a yell at email@example.com.
Note: Specific to 2021 you will be booking shows under Registration Type 1: Live from the Hollywood Fringe Zone. These shows can be live-streamed, live with an in-person audience or BOTH.
Your main conduit for finding prospective renters is the Fringe site itself. As participants search for venues to house their shows, they will fill out online applications at your venue page. All participants who have created a project will see an “apply now” button when they visit the page describing your venue. Trust us, if you have a venue listed on the site, you will receive applications.
YOUR VENUE DASHBOARD
Your one-stop-shop for booking and scheduling performances is your venue dashboard. To see your dashboard:
- Log in to the system with the account you used to create your venue
- Visit your venue page (available by clicking on the “venues” tab and clicking on your venue name)
- Click “View Dashboard” near the top of the page.
Here you will be able to see your current schedule, a list of completed deals, and a list of incomplete deals.
PROPOSING A DEAL
To propose a deal to a show that has applied to your venue, follow these steps:
- Click the “Incomplete Deals” tab in your venue dashboard
- Click “Propose a Deal” next to the project with which you’d like to make an offer (note you can also contact them directly through this screen)
- Click “edit” next to the “Deal Total” label and specify a total cost of the deal. Make sure to save.
- Click “edit” next to the “Deal Terms” label to specify the conditions of the deal. Make sure to save.
- Click “add performances” to begin adding performances to the deal. These are the performance slots you will make available to the participant. Note that when you select a date, you will see a pre-existing list of scheduled performances for that day. Use this as a guide to schedule new performances.
- When you are happy with your deal, click “Submit to Participant”. An email will be sent to that participant with the opportunity to accept your deal. The deal will be moved to the “Pending” status.
- You will be alerted when the participant accepts and the deal will be moved to the “Complete” status.
Note: You can cancel a pending deal by clicking the “cancel” link on the deal page underneath the status.
Note: This deal process is not a substitution for a signed contract with your participant.
Some venues choose to take the initiative and proactively make offers on shows that have yet to apply. This is very simple.
- Make sure you are logged in to your venue account
- Check out a list of new projects on the site.
- Visit the project page you’d like to recruit
- Click “Propose a Deal”
- Follow the instructions above
Note that in cases where you propose the deal, you won’t be able to see the project’s contact information. You can still send them messages through the site.
SCHEDULING PERFORMANCES (NEW OPTIONS FOR 2021)
Now with two types of performances taking place within the Fringe Zone this festival season, you have two different scheduling options. This is very important so please pay close attention when scheduling your shows this year.
You can schedule a
1) Traditional venue performance
2) Streaming performance at an event venue.
If you are doing both at the same time you will need to schedule two performances, one for your traditional in-person event (1) and one for your streaming performance (2).
In order to schedule performances at the same time, you now have a
“ignore conflicts on (future) performances” on the Performance screen available for venue managers: Ignore conflicts. It works on new performances and edited performances.
Note that "completely virtual" performances are not subject to conflicts.
Need help? You know the drill: firstname.lastname@example.org